An IVR (Interactive Voice Response) system is a technology that allows computer systems to interact with callers through voice and touch-tone keypad inputs. It is commonly used in telephone systems to provide automated self-service options to callers.
When a caller contacts a business or organization, an IVR system greets them with pre-recorded messages and presents a menu of options. The caller can then respond by speaking or using the keypad on their phone to select the desired option. Based on the input received, the IVR system routes the call to the appropriate department or provides relevant information.
IVR systems can handle various functions such as:
- Call routing: Directing calls based on customer selections or specific criteria.
- Automated responses: Providing pre-recorded information like business hours, location, or frequently asked questions.
- Transaction processing: Allowing customers to perform actions like bill payments, account inquiries, or appointment scheduling.
- Surveys and feedback: Gathering customer feedback through automated surveys.
- Call queuing: Holding and managing incoming calls during peak times.
By implementing an IVR system, businesses can enhance customer service efficiency by automating routine tasks and providing self-service options. It also helps in reducing call wait times and improving overall customer satisfaction.
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